Pre-Trip Questionnaire

All confirmed trip participants must complete a pre-trip questionnaire prior to joining the tour. Please complete the form below.

CONTACT INFORMATION

Name

Address

City

Prov / State

Postal / Zip Code

Phone

Date of Birth

PASSPORT DETAILS

Most countries will not permit a traveler to enter their country unless the passport is set to expire at least six months after the final day of travel. That means if your passport has less than six months remaining until the expiration date, you should renew it right away!

Do you have a valid passport?

YES NO

Country of Issue

Passport Number

Expiration Date

WHAT IS YOUR LEVEL OF BIKING FITNESS?

Traveling by bicycle is a lot of fun, but let’s be real – some days can be challenging. There will be difficult and challenging days because of the weather, road conditions, terrain and/or group dynamics. For this trip, you should be relatively fit and comfortable with riding 65 km/day and some days longer. We would also expect that you be cooperative and attentive even in difficult situations. You can go at your own speed – the important part is communicating with the group about your speed and expectations. As a group, we will have regular check-ins to talk about the daily plans and to manage healthy group dynamics.

Please indicate your level of biking fitness.

I’m relatively fit and am comfortable with hills that are less than 500 meters in length. I want to ride on my vacation, but not every day. I ride my bike on a regular basis either for fitness, to commute to work, or just for fun. I enjoy an active lifestyle with an occasional physical challenge. Fitness is central to my life. I ride my bike regularly on a weekly basis and am comfortable with rides of 2-3 hours or more. I ride my bike an average of 100 km per week and enjoy long rides.

Additional comments about your biking experience. Are you bringing your own pedals, seat, or other accessories? Please describe.

Do you have your own panniers for this trip?

YES NO

How tall are you?

ROOM PREFERENCES

The cost of the trip is based on double occupancy or shared rooms. Shared rooms may be of mixed gender with two or more people per room in some locations. Private rooms are available in most places we stay for an additional cost. However, room options are somewhat limited and based on our group size and other factors. Please contact us for details and costs for private rooms.

What is your preference if you are travelling alone?

Private room where available Shared room

If you are sharing a room, do you have a preference for sharing a room?

Male Female No preference

Additional information for room preference. Do you snore? Do you need extra space? Please provide any relevant information so we can make a good plan.

HEALTH INFORMATION

Do you have any allergies?

YES NO

If yes, please describe your allergies.

Do you have any dietary restrictions? E.g. Vegetarian, Vegan, Gluten or Dairy intolerant, etc…

YES NO

If yes, please describe your dietary restrictions.

Do you have any medical conditions of which the trip leader or other participants should be aware or which may affect your ability to participate in activities (such as asthma, heart disease, diabetes).

YES NO

If yes, please describe your medical conditions.

Will you be taking any medications while on the trip?

YES NO

If yes, please describe the medications you will have on the trip.

EMERGENCY CONTACTS

Please provide two emergency contacts.

I give permission for the trip leader or any other authorized person to contact my emerency contacts in the event of an emergency.

(1) Emergency Contact Person (Name)

(1) Emergency Contact Person (Relationship)

(1) Emergency Contact Person (Email)

(1) Emergency Contact Person (Phone)

(2) Emergency Contact Person (Name)

(2) Emergency Contact Person (Relationship)

(2) Emergency Contact Person (Email)

(2) Emergency Contact Person (Phone)

HEALTH AND MEDICAL INSURANCE

OnaVelo requires that you have travel insurance that provides coverage for medical emergencies and we recommend that you also have Trip Cancellation and Trip Interruption Insurance to protect you against any travel related losses. You are responsible for the policy, and all medical costs incurred before, during or after an OnaVelo trip regardless of cause. Please check with your insurance provider to determine your policy coverages while travelling abroad. Please have a copy of your Insurance card or plan details with you on the trip.

Do you have a Travel Insurance policy?

YES NO

If yes, please provide your policy details.

CONFIRMATION AND AGREEMENT

I Give My Permission to Allow (Please check all the apply)

OnaVelo to conduct surveys for program evaluation. OnaVelo to contact me by email to provide program updates, newsletters and events. OnaVelo to use my name, photographs, motion pictures, recordings, evaluations or any other record of my participation in a OnaVelo program(s) for any promotional purposes, without obligation or liability to me.

RELEASE, WAIVER, AND ASSUMPTION OF RISK AGREEMENT TERMS AND CONDITIONS

OnaVelo ("OnaVelo") is based in Calgary, Alberta, Canada. OnaVelo offers bicycle trips for select groups and individuals. OnaVelo will make every reasonable effort to ascertain that: the OnaVelo staff and volunteers (“leaders”) are fully trained and qualified; trip participants under the age of 18 will be adequately supervised; and any equipment made available by OnaVelo or used in an activity has been inspected and is deemed to be appropriate, safe, and well maintained.

OnaVelo expects participants to be enthusiastic, cooperative and appreciative of the opportunities afforded to them through our program. Activities sometimes operate under difficult and challenging conditions and OnaVelo expects participants to be cooperative and attentive at all times. The use of illegal drugs, and underage consumption of alcohol or cannabis is strictly forbidden.

In consideration for the services of OnaVelo, its employees, leaders, officers, agents, and volunteers (including but not limited to school districts, municipalities, churches, clubs, campgrounds, sponsors, chaperones, local guides and any employee, their heirs, administrators, agents or associates thereof), collectively referred to herein as "OnaVelo", I, on behalf of myself and/or as the parent or guardian of the minor child participating in the OnaVelo activity, and our heirs, agree as follows:

I understand and am aware that biking on and off road, including bike packing and bicycle touring and mountain biking and related activities including, among others, bicycle mechanics and use of tools and use of equipment (referred to herein as "Activity"), and transportation to and from such Activity, are HAZARDOUS ACTIVITIES involving INHERENT AND OTHER RISKS of injury to any and all parts of the body. I further understand that injuries in the Activity are a COMMON AND ORDINARY OCCURRENCE, and I have made a voluntary choice for myself and/or the minor child registered to ACCEPT AND ASSUME ALL RISKS OF INJURY OR DEATH that might be associated with or result from this Activity. I understand that OnaVelo reserves the right to remove any participant at any time without any refund if the participant violates any law, deviates from the program or trip itinerary, endangers the lives of other participants or their own life, or consistently disregards trip leader’s instructions.

I recognize that medical or dental care may be necessary for me and/or my minor child. I AUTHORIZE OnaVelo and LEADER(S) TO RENDER FIRST AID OR EMERGENCY CARE, within the scope of the current or previous certification of the trip leader(s). I agree to notify the leader, and consent to and permit emergency medical treatment. In addition, I authorize OnaVelo to call for medical or dental care for myself and/or my minor child if, in the opinion of OnaVelo, medical or dental care is needed.

I agree that I will use good judgment, be self-reliant and stop to request assistance if I am unsure of my ability to complete any segment of the Activity safely. In extreme situations, I understand and agree not to wait for assistance exclusive to the support provided by OnaVelo. I understand that if I leave before the posted departure date or travel a course different from the designated trip plan, I will not receive the services as published or advertised. I further agree to pay all fees associated with my deviation from the original plan and route. I attest that I am physically fit and have sufficiently prepared for the completion of the Activity entered. I also agree to wear an ANSI, CPSC or SNELL approved bicycle helmet at all times when riding a bicycle during this Activity. I attest that I will abide by the rules and policies of OnaVelo programs and all applicable country, state, provincial, local and municipal laws, including vehicle laws. I further understand that I will not be reimbursed for airline fees due to change in itinerary or program cancellation or compensated for the theft of any personal gear.

I hereby release and discharge OnaVelo from any and all liability, causes of action, suits, debts, contracts, agreements, claims and demands whatsoever as a result of my participation in an OnaVelo Activity. I further agree not to make a claim or sue for injuries or damages relating to this Activity, even if caused by negligence. I understand and agree that this Agreement is intended to be as broad and inclusive as is permitted by law, and if any portion is held invalid, the balance shall continue in full legal force and effect. I agree that no oral representations, statements or inducements apart from this Agreement have been made.

Guaranteed to Go
OnaVelo trips require a minimum number of guests to run and are not guaranteed until that number is reached. In the event that a trip has low registrations, we will notify guests at least 90 days prior to departure with the option to select a different date with more guests booked or to get a full refund of any payments toward the trip you registered. Please don’t reserve airfare before confirming your trip.

Cancellation Policy | 2024/2025
Pre-Confirmation “Guaranteed to Go” Cancellation: If you cancel your trip before it is confirmed or "Guaranteed to Go," you will receive a full refund of your Trip Deposit and any additional payments.

Post-Confirmation “Guaranteed to Go” Cancellation: If you cancel your trip after it is confirmed or "Guaranteed to Go," please note that your Trip Deposit is non-refundable. However, it may be transferable to another trip or individual. Any payments made in addition to your Trip Deposit will be refunded in full.

Please be aware that once a trip is confirmed, we incur costs associated with various arrangements. Therefore, timely cancellations help minimize financial impact on both the traveler and OnaVelo.

OnaVelo also reserves the right to cancel any trip using our discretion if the safety of our travellers or staff should be compromised. In the event of cancellation, OnaVelo is not responsible for any loss incurred for non-refundable travel costs. In this case, a refund of payments received by OnaVelo will constitute the full and final settlement.

I have read and understand the Release, Waiver and Assumption of Risk Agreement, and I certify my compliance.

This personal information is being collected under the provisions of the Personal Information Protection Act, SA 2003 c. P-6.5. Submission of this form indicates your consent to the collection, use, and disclosure of personal information by OnaVelo for the purpose of program coordination and evaluation.

Pre-Trip Questionnaire

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